Posts tagged ‘Software’

October 1st, 2013

Tips for Implementing ERP in Organization

by Dov Waxman

In the present business scenario, it is important for business owners to be at competitive advantage in all the aspects. In this process, most

Billing softwareorganizations are using the best industry technology to stay ahead over the competition. ERP ensures higher operational efficiencies of the business. In this article, you will see some tips that help in implementing the ERP effectively.

  • Create road map: The very first step to do is, discuss about the ERP implementation in the organization with the board and all the major participants of the industry. Once you get the approval from the top management, create a strategic plan and define goals and objectives that should align with the technical capabilities of the ERP. It is easier for the ERP evaluation team to work on plan, execution and training the end-user.
  • Create awareness among the employees: Once you get the approval from board, inform the vision of the ERP implementation to the entire staff of the organization. This helps them mentally prepare about the changing working style and about the new job roles.
  • Choose the reliable ERP vendor: Do thorough and in-depth research to collect the list of ERP vendors in the market and also take the references from the companies in your industries who have already implemented. Send request for information, request for proposals, ask for demonstration of the software packages, negotiate the contract, etc. with the ERP vendors.

Then choose the right vendor who have relevant experience stability in the market, list of clients, features and functional capabilities of the software they are offering. A reliable vendor helps you throughout the implementation process from planning to the change management and end-user training.

  • Total cost of ownership: Investment is a place where you need to careful. After understanding the features and functionality of the ERP then look out the total investment cost. You need to consider all the investments in computer hardware, system software, ERP licenses,annual maintenance charges, networking infrastructure, UPS, printers, consumables like backup CD, toner cartridges, papers, etc.
  • Train end-users: ERP training programs need to be implemented in the organization. This helps end-users know how to work with the new Time and billing softwaretechnologies (how to enter the data, how to use the system, how to generate reports etc.) This will enhance the productivity of the employees at a faster rate and ultimately results into organizational productivity.
  • Hire a consultant: Once ERP system is implemented in the organization, it takes some time for users to get well-versed in using the ERP features and functionalities. Hence, hire a consultant who can assist your employees in performing their work with the ERP.

There are some ERP vendors who provide team of consultants to assist the staff after its implementation or even they can provide services over a helpline to assist the employees whenever there is requirement.

ERP is aimed to improve the productivity of businesses, makes them able to make decision making quickly. read more »

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April 20th, 2011

Know About Advantages Of Tax Software

by Jonathan Cogley

It is very convenient for a business to file tax returns with the help of a tax software rather than hiring an accountant or other tax professional. The popularity of tax software programs have increased over the past few years and these software products range from a simple income tax calculator to the auditing software.

Following are the benefits offered by the tax software for the business:

  • Tax laws are ever changing and every year new deductions are made. Available to those who work from home, the tax software program will make sure you get all those deductions and it helps in tax savings.
  • The tax software programs are easy and quick to use.
  • Tax software also provides the facility of e-filing the taxes, which is fast and convenient than the traditional mailing systems.
  • Tax software programs usually involves step by step process and therefore many individuals or businesses can complete a tax return faster than on traditional paper.
  • Any business can get audited by the Internal Revenue Services (IRS) at any time. A tax software protects the business from IRS attacks by checking errors before filing and some software programs even offer a guarantee for any calculation errors.
  • With the help of tax software, a business can store its tax information on the computer.
  • Most of the tax software programs convert information from federal return to state return, it cuts down the errors that may occur in the process of copying information and also saves time for the organization in the conversion process.
  • Software gives the answers for the tax questions, software programs like Turbo Tax and others shows typical questions and answers on the screen.

The use of computers eliminates the human error when doing tax reports because computers are not influenced by human emotions.
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February 15th, 2011

How to Cut Down the Claims Leakage by Claims Software

by Edwin Rosenthal

Claims Management software helps to store relevant claim information, document all file activity, incorporate all reports and correspondence and maintain permanent transaction records for multiple claims and multiple clients. Claim leakage is the difference between the amount the firm has to pay and the actual amount paid by the firm. It refers to the money lost during the claim settlement because of inefficient processing, human error, outdated operational procedures and fraud. Identifying the claims leakage is difficult problem for a business and the claim management software helps in reducing the claims leakage.

The following are the features a claim management software should contain to reduce the claims leakage:

Speed and efficiency:
Additional costs such as those incurred by lawyers, contractors and other third parties can be reduced if the claim is resolved quickly. The claims software helps to solve the claim faster with its speed and accuracy.

Increased data integrity:
Sometimes costs may increase because of erroneous data or missing records. Claims software increases data integrity by cutting out inaccuracy and human error. This prevents leakage of data.

Exception handling:
Over paying for a claim can occur as a result of the increased resources. Claims software can be helpful in dealing such claims, accommodating the additional requirements and alerting users when certain events occur.

Data mining:
Another source of claims leakage is the problem of overpaying for labour, contractors, agents and other suppliers. Claims management software analyzes trends over time, finding the average costs paid and display alerts, if the business is paying more than the average amount the market is paying. Workers compensation software also helps in reducing the claim leakage in compensating the workers.

Establish business rules:
Flexible claims software can help in establishing the business rules that cater to the majority of eventualities, so staff know how to proceed when a claim deviates from the common path. This reduces the amount of time and resources required to resolve the claim, thus reducing down on claims leakage.

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October 5th, 2010

Know About Categories Of Accounting Software

by Dov Waxman

For processing the accounting transactions, an application software called Accounting software is used. For dealing the particular areas in the accounting, special modules and the sections are included in the accounting application.

Lots of accounting software are used in the market, one should find the better software which is needed. Depending on the requirements, the software are differentiated into many categories.

Some of the categories of accounting software are:

  • Personal Accounting software: The software which are designed for the home purposes are called as the personal accounting software. Simple account reconciliation, for the management of the budgets, accounts payable transactions are performed in this type of software.
  • Low end Accounting Software: For the applications at the low end business markets, inexpensive software is enough for providing the basic accounting functions. These low end suppliers are used for serving a single national market apart from serving multiple national markets as well as it is characterized by single entry products. Security is not provided by some of the low end accounting software.
  • Mid Market Accounting Software: Here unlike the low end markets, mid market will serve accounting in multiple currencies. Apart from the functions which are provided with the common accounting software, the software in this market provides an enhanced features like Industry standard robust databases and reporting tools, tools for extending the application.
  • High End: These can be modified according to the requirements of each and specific business. These are used for satisfying the needs of individual specific company purposes. The ERP software comes under this category and it is the expensive business accounting software. When compared to the low end and mid market this software needs a long implementation period.
  • Vertical Market:Business accounting software which are designed for specific applications for a specific industry. Examples include banking, construction, medical, non profit, point of sale etc.For providing hybrid solutions, enhanced accounting software is used. Some of the companies which have multiple locations need to grow, then those cases, software with combined features of Mid market and High end software are needed. Then in those cases this software may be useful.

These are the different types of accounting software used at various places. read more »

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June 19th, 2010

Know About Fleet Management Software

by Dov Waxman

Fleet Management enables the company to carry out tasks which are used for management of all aspects or a single aspect relating to a fleet of vehicles. Fleet Management gives the information regarding acquiring the data of vehicle to the disposal of the vehicle. Depending on the abilities of the software, it uses vehicle profiling, information about the trips, and also can provide remote controlled features like “geo fencing”. Even the type of the hardware influences the vehicle tracking system. The vehicle efficiency can also be calculated using this software.

This software provides a solution for increasing the productivity and it also saves money and time. With a click on the mouse we can control the entire fleet of vehicles. It re-routes the drivers to reduce the fuel cost and reduce even the time. It manages all the technical and administrative aspects of the fleet or any vehicle in a very simple way.

With fleet management planning and forecasting, activities can be done easily. They include line maintenance planning, work packaging and estimating, capacity planning and even the supply chain management. To complete the work in the most efficient way, work packaging is used. It combines with the maintenance requirements. Estimating is used for financial activities. Capacity planning is typical for large fleets. Supply chain is a function of enterprise resource planning but it is used for fleet management software. Line maintenance is used in aviation.

Before selecting any fleet management software analysis of the system architectures and operating systems should be done. Finally this software is used for managing, locating, maintaining, scheduling, supervising vehicle fleets.

February 14th, 2010

How To Use Modular Programming Software

by Edwin Rosenthal

Modular programming is effective way of writing software and it can be applied to any programming language. It is useful in Java programming, C ++ Programming or programming in C.

In modular programming, the programmers will split their code in to small sections of code rather than leaving it in one massive portion. The small sections of parts can be called as modules. Each module is split into sub-modules, the sub-modules are known as calling module. The advantage of this programming software is that the modules can be debugged separately without the involvement of other sections of modules. Each section of code refers to the particular job with a specific procedure. Subroutine or a function is one of the examples of modular programming. Duplication of code is not possible in modular programming. The programmers will improve the efficiency of time and code by using modular programming.

The drawbacks of modular programming are that it requires more memory space to store and debugging is a time consuming job.

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